Assistant Company Secretary

USS

Assistant Company Secretary

Business Area: Group General Counsel

Place of Work: London

Contract Type: Permanent

Hours: Full Time

The Universities Superannuation Scheme (USS) has circa 396,000 members, and over £60 billion in assets, we’re one of the largest private pension schemes in the UK and in the top 50 worldwide. Established in 1974, we’re entrusted by over 350 higher education sector employers to manage and administer the pension scheme and its investments through our two companies, Universities Superannuation Scheme Limited and USS Investment Management Limited.
 
Our mission
To be the pension service of choice for the higher education sector for the long-term
 
The role
To manage the company secretariat support to board and executive committees, focusing on governance, regulatory and statutory compliance and company secretarial services.
 
Key responsibilities
Act as the representative of the Governance and Co Sec team supporting USSL and USSIM (and its committees) within the business and with external providers 
Maintain key relationships with non-executive directors, exco members and other senior individuals within the business
Assist with board effectiveness reviews, director appraisal process and director training programmes
The maintenance of statutory documentation/files and Blueprint database records 
Creating and maintaining comprehensive yearly agenda planners for Boards and Committees  
Preparing and drafting minutes for committee meetings 
Attending committee meetings as required and fulfilling all company secretarial responsibilities 
Advice and practical guidance on reporting lines and decision making procedures (including governance of significant investments);
Organising and arranging board meetings as required 
Assisting in the preparation of statutory accounts as required ensuring proper process for approvals 
Assisting in governance projects, as required
Assist with oversight of training offered to senior management; 
Ensuring compliance with the Companies Act and regulatory requirements for relevant companies and directors;
Working with the rest of the Governance and Co Sec team to maintain the USS contractual documentation library and registry and share certificate registry;
Building and sharing best practice knowledge and working closely with both the Legal team and other USS colleagues.

Your experience
Experience of working in a governance/company secretary-related role and an extensive understanding of corporate governance models, principles and processes.
Knowledge and understanding of regulatory frameworks and statutory requirements for companies
Extensive experience of minute taking.
Extensive experience and knowledge of Microsoft office 
Experience of providing support and assistance at a senior level

  USSL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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